In a company with employees working across different time zones, communication, reaching deadlines and being efficient as a team can be tricky. Today we share productivity and office design tips to ensure business runs smoothly, wherever your employees are.

Make sure everyone is in-the-know

Across all offices, it’s important to design with the other offices in mind. It may seem simple, but having time-zone clocks up and in-view will make things a whole lot easier and save the time you’d spend Googling/trying to figure out the time-difference every day. Clocks also look quite stylish, and maybe get them made in your brand colours to appear professional and work well within the office design.


When you have a team working across time-zones, making use of technology is important. Firstly, ensure a good communication system is set up, whether it be video calling, audio calling, emails/instant-messaging; keeping everyone in contact with one-another, while knowing who’s in what time-zone will make things a lot more efficient.

Using cloud storage services will also be hugely beneficial and avoid confusion; these can be used for team projects, progress logs and sharing files with higher quality at a quicker, more productive pace.

There are also some fantastic planning apps out there which can make everything easier. has an app called Meeting Planner, and is great for organising meetings across time zones without hassle, as seen below.

Meet when possible

While discussion through technology is pretty advanced, it’s still a good idea to meet face-to-face when possible. Of course, due to the high cost and low-convenience, long journeys won’t happen very often but ensuring they do when possible can be great for staff morale and making the different locations feel connected in more ways than through a screen.

Libby Penn, Chief Operating Officer of Spektrix, suggests that visits should be extended when they do occur, to allow employees to “get a sense of shared culture and the differences in work-styles and routines between offices.”

Through trial, error and team organisation, a multinational company should be able to work as effectively as any other, with optimum productivity and minimum disruption.  Adopting the above advice on office-design, strategy and technology should help you find a system which is effective for you.

Laura Sewell

An aspiring journalist, Laura is our Content Writer.  Pop-punk gig-goer and drag queen enthusiast, Laura is working her way into the industry with a love of writing about anything and everything in tow.
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