Flexible working and hot-desking arrangements, whereby
employees are free to locate themselves wherever they wish to work rather than
being assigned a specific workspace, have been steadily growing in popularity
over recent years. We’ve discussed the ups and downs of such arrangements in the past, so I will bypass that argument
here and instead discuss an intuitive app from Scottish interior design
specialists Amos Beech which simplifies
and streamlines the whole process in a rather elegant manner.
The iOt Space App is described on the official website as “a
workspace reservation solution to manage flexible workspace environments”, and
allows for workspaces within such offices to be easily managed via the use of a
simple colour-coded system which enables employees to locate and/or reserve available
workstations, reducing time wasted and thereby improving efficiency in the
process.
The app draws its name from the “Internet of Things”, a
decades-old concept more thoroughly put into practice in recent years in which
just about everything is connected via the use of wireless technology, and I
mean everything; the principle extends from standard devices to vehicles to
entire buildings, all though of course the functionality offered by the app is decidedly
more focused, drawing the line at the workspaces themselves.
Using the app employees can easily seek out or reserve available
workspaces, with available areas marked in green, reserved spaces marked in
blue and occupied spaces shown in red. In the case of reservations and/or occupation
by another individual the app will also display the times at which the
workspace is unavailable.
Better yet, as the ideal scenario would see all employees
within a given company making use of the app (it doesn’t really work if only a
couple people bother), you can also easily locate your colleagues as occupied
workspaces will show exactly who they are occupied by, further saving on time
should you need to consult or collaborate with other employees.
On top of cutting down on the amount of time wasted throughout
the day, Amos Beech assert that proper use of the app will result in reduced
heating and cleaning costs for the employers, increased staff productivity, and
improved efficiency and wellbeing.
Features listed on the official website are as follows:
- Finding and booking workspaces
- Search colleagues
- Privacy: only share what you want to share, data deleted after 23:59h
- LED badges easily identified by different colours
- Support team assistance
“This is a great cost-effective system, which is not only
simple for employees to use but it also encourages collaboration at hot desks
and can reduce employers' heating, power and cleaning bills. It also reduces
floor space for companies in cities where space is at a premium so firms will
save money as less space is used.”
Sam Bonson
Sam
is an aspiring novelist with a passion for fantasy and crime thrillers. He is currently
working as a content writer, journalist & editor as he continues to expand
his horizons.
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