An office space is typically quite costly to run, with electricity costs, trying to keep up with the latest technology, and ensuring employees are comfortable and happy at work. Here are a few things to consider if you’re looking to cut costs efficiently in the office.

Switch it Off

The main thing that bumps up office bills are energy costs, but there are ways to reduce these without compromising on quality of equipment and working environment.

Start with the simple things, like remembering to turn off lights and electrical switches at the end of the working day. Yes, your computer may take an extra two minutes to load up the following morning, but the energy saved by shutting it down instead of leaving it on stand-by overnight will be a significant amount.

Office Design and Natural Light

When initially choosing or designing an office space, ensure maximum natural light floods in. Choose a space with a good amount of windows, or if this isn’t available, use glass or translucent materials to avoid blocking out natural light. Not only do you reduce the use of artificial electrical lights, the benefits on natural light on employee productivity, motivation and happiness also come into play – more about that in our previous post here.

Heating and Cooling Costs

The issue of office temperature is ever-present, with open-plan spaces having the most problems in providing a comfortable environment for all. Options like central heating and radiators to air-conditioning units and personal desk fans all cost money to run. In the colder months, reduce heating bills by installing insulation and reducing draughts, making the space warmer overall and not needing as much energy for artificial heating. While the initial cost of foam or blanket insulation is quite high, lots will be saved from heating costs in the long run.

Eco-friendly Energy Sources

If you’re really looking to save cash and help the environment, go green with your energy. Again, while costs of solar panels and micro wind turbines may be high initially, the office’s budget for energy costs will benefit from the long-term effects of renewable energy. Solar and wind power can supply energy for televisions, lights and computers to name but a few.

Share with Other Offices

If your office is one in a building with others, there’s little need for everyone to have separate printers, photocopiers, coffee machines etc. Having one or two for everyone to share, situated in a communal area of the building, will cut costs for individual offices, as you’ll now be sharing the cost of facilities and relevant supplies e.g. printer ink and paper.

Look for Alternative Office Spaces

If you’re a small start-up business, choosing an expensive space in the centre of London won’t be the smartest move in terms of costs. Rent costs in city centres are high, and while innovative design can make the most out of a space, the way to really cut costs is to look for alternative spaces. Buildings not designated for offices will be cheaper to buy or rent, for example a renovated warehouse or barn in or out of the city will be cheaper and just as effective after a few tweaks.

Or, the growing trend of out-of-town business parks is a good option, with rent costs lower, while still allowing a working environment with surrounding offices. The pros and cons of rural office spaces are here.

Keep with the Times - Efficiently

In our previous post, we revealed that from a survey of European office workers, 41% opted to use their own technology over the office’s, and a staggering amount found their office technology was out-dated and unreliable, with the average office worker getting frustrated by it three times a day.

Keeping up with the ever-evolving technology market is important to bring productivity and excitement into the office, but this can be costly. Be picky with what new office tech you choose to introduce into the office – is it necessary and appropriate for the company, and will it get sufficient use?

While bringing in new technology, sell older pieces that are being replaced with updated versions or are no longer needed – there’s always a market for pre-loved technology, and that extra bit of money here and there will add up and go towards new and useful facilities for the office.

Promote Healthy Living

Look for ways to make your office a healthy place to work. Take note from Arup Boston, who are a certified ‘healthy’ building; they stock healthy vending machine snacks and offer advice on nearby healthy food outlets to employees, as well as using sit-stand desks and technology to provide the benefits of natural light the whole day long. Healthier employees mean fewer absences due to illness, meaning less sick pay. Employees will also be happier, boosting overall workforce morale and productivity.

So, if you’re looking to save a few pennies without compromising on an efficient workspace, try some of the above techniques. While some seem like small changes, they’ll amount to significant savings and success for the office.


Laura Sewell

An aspiring journalist, Laura is our content writer intern.  Pop-punk gig-goer and drag queen enthusiast, Laura is working her way into the industry with an English A -Level and love of writing about anything and everything in tow.
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