It’s no small feat to move offices. It requires companies to uproot their entire base of operations and set up camp in a totally new area. One of the biggest decisions, finding the office, can take months of research. You scout areas for different office spaces, making sure to price check along the way. Employees are polled on whether they prefer a rural or urban location. You’ve spent hours talking expenses and drawing up monthly budgets. Now, at long last, you’ve selected the office that works for your clientele, employees and checkbook. We’ve already written about factorsto consider when selecting new premises, but what’s the next step?

Once a place has been picked out, it can be daunting turning back to reality. After all, you’ve spent an inordinate amount of time with thoughts turned toward the future. Stepping back into a cluttered, half-packed office can be demotivating. The best thing to do in this situation is to organise, laying out a plan of action to ease the transition from old to new.

Organisation is Everything
Everything will soon change, and nothing can be left behind. Computers and their wires, post-its and wall hangings, everything that gives your office personality must be carted away and resettled into a different space. It can be enough to send some people into a panic. The joy of moving is accompanied by a healthy dose of stress and stress as you teeter on the brink of being overwhelmed.

Luckily, the solution is relatively simple: write out a plan. Doing so will help organise your thoughts and create a checklist to keep track of progress. Make the list as far in advance as possible to allow yourself time to listen to your inner voice. It pipes in at random times to remind you of things you’ve forgotten in the stress of the moment. Write down these revelations.

Checklist:
  •  Measure new office
  • Measure existing furniture and draw a scale mapping of your new office with your furniture
  • Order new furniture if you aren’t happy with your current furniture (pay attention to measurements)
  • Arrange for someone to look at office to aid with design plan
  • Sort security measures (call security company one month out so they can survey the office or arrange security with building manager)
  • Check prices for competing services to the building (e.g. utilities, security, water delivery)
  • Get removal quotes from several moving firms (choose companies that set up furniture after the move)
  • Alert current office of leave date
  • Notify contacts and suppliers of your change of address
  • Set up forwarding service for phone numbers and mail
  • Price out new stationary, business cards and company merch with new address
  • Have a plan to provide essentials just after the move (e.g. filtered water, tea)
  • Don’t forget the boring basics: insurance, business rates, IT, phones and phone lines (make sure these things are in place before moving into the new office)



Jacqui Litvan

Jacqui Litvan, wielding a bachelor's degree in English, strives to create a world of fantasy amidst the ever-changing landscape of military life. Attempting to become a writer, she fuels herself with coffee (working as a barista) and music (spending free time as a raver). 
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